Privacy Policy

Last Updated: 08/10/2021

1. Purpose of this Notice

This Privacy Policy explains how GeoSubsea.com (“we,” “us,” or “our”) collects, uses, stores, shares, and protects your personal data when you interact with our website, services, and communications. It also describes your rights regarding your personal information.

2. Definitions & Scope

  • Personal Data / Personal Information: Information that identifies, or can identify, a living individual (e.g. name, contact details, email, job title).
  • You / Your: Any individual interacting with GeoSubsea.com (e.g. visitors, clients, job applicants).
  • Controller / Data Controller: In this context, GeoSubsea.com is the data controller; we determine the purposes and means of processing your data.

This policy applies to data collected via our website (e.g. contact forms, newsletter sign-ups), email correspondence, surveys, job applications, and other direct interactions.

3. What Personal Information We Collect

We collect only the information necessary to provide our services, respond to inquiries, and maintain communications. Typical data we collect includes:

  • Name
  • Job title / Company
  • Email address
  • Phone number
  • Postal address (if provided)
  • Any other information you choose to submit (e.g. project requirements, survey data, CV)

When you apply for a job or send us a resume/CV, we may collect Information such as education, employment history, portfolio, or other details you include.

We may also collect non-personal or aggregated data (e.g. website usage, page views) via standard web analytics to help improve our site.

4. How We Use Your Personal Information

We use your data for these primary purposes:

  1. To respond to your inquiries or requests.
  2. To provide you with information about our services or proposals.
  3. To deliver services you have engaged us for (e.g. data processing, interpretation, reporting).
  4. To communicate updates, project milestones, or changes.
  5. To manage job applications, recruitment, or hiring processes.
  6. To maintain and improve our website, user experience, and internal operations.
  7. To comply with legal requirements or defend legal claims when necessary.

We will not use your data beyond these purposes without your consent, unless required by law.

5. Legal Basis for Processing

If you are in a region governed by data protection laws (e.g. GDPR in Europe), our legal basis for processing may include:

  • Consent: Where you have provided explicit consent (e.g. subscribing to our newsletter).
  • Contractual necessity: When processing is required to fulfill services you have requested.
  • Legitimate interests: For internal compliance, analytics, fraud prevention, or business operations, as long as your rights are respected.
  • Legal obligations: Compliance with laws or court orders.

6. Data Sharing & Third Parties

We do not sell or lease your personal information to third parties for marketing. However, we may share your data with:

  • Service providers or subcontractors, such as hosting, email, or cloud services, strictly under confidentiality and using data protection agreements.
  • Regulatory or legal authorities, if required by law, court order, or legal process.
  • Affiliated entities or consultants, if needed to deliver contracted services, with due privacy safeguards.

In any case, we require that third parties protect your personal data and use it only for the purpose provided.

7. Data Retention

We retain your personal information only as long as needed for:

  • Providing the services you requested;
  • Fulfilling our legal or tax obligations;
  • Defending legal claims or maintaining records;
  • Maintaining contact if you opt in to ongoing communications (until you withdraw consent).

Typically, unless otherwise required, we keep applicant resumes or contact data for up to 1 year if unused or relevant.

8. Security & Data Protection

We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, alteration, or disclosure. This includes:

  • Encryption (where applicable)
  • Secure server infrastructure
  • Access controls and authentication
  • Regular backups and disaster recovery plans
  • Internal policies for staff handling of personal data

Despite our efforts, no method of transmission or storage can be 100% secure. But we continuously review and strengthen our protections.

9. Your Rights Regarding Your Data

Depending on your location and applicable law (e.g. GDPR, CCPA), you may have rights including:

  • Access: Obtain a copy of your personal data
  • Rectification: Correct inaccurate or incomplete data
  • Erasure (“right to be forgotten”): Request deletion under certain circumstances
  • Restriction / Objection: Limit or object to certain processing
  • Portability: Receive your data in a structured, commonly-used format (where applicable)
  • Withdraw Consent: Revoke your consent to further processing
  • File a complaint: With a supervisory authority if you believe your rights were violated

To exercise your rights, contact us using the details in Section 10. We will respond within applicable timeframes (e.g. 1 month under GDPR, extendable to 3 months in complex cases).

10. Contact Information

If you have questions, want to access your data, or request corrections or deletion, please contact:

Email: privacy@geosubsea.com
Address: GeoSubsea ltd company, 25B, Tan An, Buon Ma Thuot, Daklak, Vietnam

11. Changes to this Privacy Policy

We may update this policy periodically. When material changes occur, we will notify users (e.g. via website banner or email). The revised version will include a new “Last Updated” date.